Reproductions guide

Introduction 

• You can order Reproductions of our material through our Document Supply Service 
• You can order Photocopies (paper or digital) or digital Images 
• Reproductions are supplied in accordance with UK copyright law — see the Copyright section of the guide for further details 

Placing an order 

Complete the online order form available on our website.

Format 

• Reproductions can be supplied as Photocopies (paper or digital) or as digital Images 
• Photocopies are sufficient if you just need straightforward copies, although they are not suitable for publication 
• Images are better if you need each page or part of a page supplied in a separate file, if you need to be able to make changes to the Reproductions later, or if you need to publish the material.

Photocopies 

• If you would like a Photocopy supplied on paper, please tell us you want the material copied in Black and White or Colour 
• If you would like a Photocopy supplied as a PDF file, just tick the PDF box; the material will be scanned at 200dpi in the original colour and size 

Images 

• If you would like Image files, tell us the File Type and Resolution you prefer, and whether the Images should be in Black and White or Colour

File Type 

• JPEG files are smaller, which makes them easier to store and transmit. 
• TIFF files are uncompressed, which makes them easier to edit later 

Resolution 

• The higher the resolution, the better the quality 
• 72dpi is sufficient if the image is only to be displayed on a screen. 
• 200dpi is needed if the image is to be printed out — although 300dpi may be required if the image is particularly detailed 
• 300dpi is usually needed if the image is to be published commercially; some publishers require images to be at 600dpi 

Delivery 

• Digital Reproductions (PDF Photocopies and JPEG/TIFF Images) are normally delivered via email — as a download link 
• They can also be saved to a CD 
• Paper Photocopies (and CDs) can be collected from the Library, or delivered by post (first class Royal Mail or Airmail) or Parcel Force 

Reproduction Details

• Use this section to tell us what needs to be Reproduced 
• If you know the page numbers, please indicate them 
• If you are ordering Images and need only part of a page to be reproduced, then please indicate the part; otherwise the entire page will be scanned 

Processing your order 

• Your order will be passed to our specialist staff, who will check that your Reproduction can be supplied without infringing copyright or causing damage to the material 

Payment 

• We will contact you to confirm your order within a day or two 
• We will also confirm the total amount payable: you can then pay with a credit or debit card via the University of London Online Shop 
• If the item is subject to copyright, we will also send you a pre-completed copyright declaration that you should sign by hand and return to us by post, fax or email 

Delivery Time 

• Once we have received payment — and copyright declaration if required — your order will be completed within a day or two, although large orders may take a few days longer 
• We will notify you via email when your order is complete 

Copyright 

• Many published works in the Library — and most unpublished works — will be subject to copyright 
• If a work is in copyright, there are restrictions in terms of what can be copied and for what purpose 
• General guidance is given below, although our specialist staff will assess your order in respect of whether it complies with copyright law 

Published works 

• If the individual author is known, copyright expires 70 years after the author’s death 
• If the individual author is unknown, copyright expires 70 years after publication 
• Works published in the last 25 years are always in copyright (or ‘Publication Right’) 
• Images are counted as independent artistic ‘works’ 
• Moreover, where images appear to be photographs of other artistic works, there will be an additional copyright in the photograph 

Unless a published work is out of copyright 

• We cannot copy more than one article from the same journal issue, or more than 5% or one chapter from a published edition such as a book 
• Reproductions may only be supplied for non-commercial research or private study 
• Images can only be copied as part of another work — such as a book chapter or journal article — and not independently 

Unpublished works 

Most unpublished works held in the Library will be in copyright until 2039 

Unless an unpublished work is out of copyright 

• Reproductions may only be supplied for non-commercial research or private study 
• Images (including photographs and artworks) can only be copied as part of another work, not independently 

Use of reproductions 

• The Library owns its own copyright in every Reproduction supplied — this is separate from any copyrights that may subsist in the original material 
• If you wish to publicly disseminate a Reproduction — for example, in a publication, website, exhibition or broadcast — you must first apply for a Licence from the Library 
• You can apply for a Licence using the online order form — either when you order the Reproduction, or after the Reproduction has been supplied 
• If the original material is not out of copyright, you will also need the permission of the relevant copyright owner(s) — the Library cannot grant permission on behalf of a third party 

Prices

Photocopies

Standard Images

High-resolution Images

Postage charges are payable on all orders delivered by post.

Digital Reproductions can be saved to CD for an additional charge of £1.00 per CD.

A service charge of £2.60  per item reproduced is added for orders placed outside the Library.

Copies supplied to EU customers are subject to VAT @ 20%

Contact us

shl.document.supply@london.ac.uk | 0207 862 8447